Policy Management

One home for every policy

School policies scattered across shared drives, email attachments, and paper folders is a recipe for confusion. Policybase puts every policy in one organised place, accessible to the right people at the right time.

Version control

Every change to every policy is tracked. You can see who changed what, when, and why. Roll back to any previous version with one click. No more wondering which version is current.

Search that actually works

Find any policy in seconds. Policybase’s search handles natural language, so searching for “health and safety” pulls up workplace safety, EOTC risk management, and hazard identification policies. Categories and tags let you organise things however makes sense for your school.

Importing existing policies

Already have policies in Word, PDF, or Google Docs? Our onboarding team will help you import your entire library, preserving formatting and metadata, at no extra cost.

Open-source policy templates

Policybase’s base policy templates are open source and free for any school to use, whether you’re a Policybase customer or not. Adapt them however you need. If you improve a template, you can contribute it back for other schools to benefit from.

Template variables

Set your school name, principal, board chair, and other details once. Policybase substitutes them into every policy template automatically. When your principal changes, update it in one place and every policy updates to match. No more find-and-replace across dozens of documents.

Your school’s brand

Apply your own colours and logo so Policybase looks like part of your school, not a generic third-party tool. Parents and whanau see your branding when they access policies and consultations.

Built for how schools work

Different people need different access levels. Teachers might only need to read policies, while the principal and board need editing and approval capabilities. Role-based access controls mean everyone sees what they need and nothing they don’t.

Works for every school type

Whether you’re a primary school with a small team or a secondary school managing hundreds of policies across departments, the same tools scale to fit. Composite schools can manage shared and division-specific policies in one library.